Free tool
Scaffold hire schedule
for your quote
Extended hire is far easier to invoice when the terms were on the quote before the order was placed. Set the included period and the weekly rate, and download a schedule to attach.
When off-hire takes effect varies by contract, so we do not state it for you. Paste your own clause and it prints; leave it blank and nothing is said about it.
Enter the erection date to build the schedule.
Attach it to the quote
Extended hire is far easier to claim when the rate and the included period were visible before the order was placed. Raised afterwards, it becomes a negotiation.
Why this goes on the quote, not the invoice
Ask any scaffolding contractor about extra hire and you will hear the same thing: clients dispute it, and some refuse outright. The common thread in how it gets resolved is timing — a claim for extended hire is far stronger when the rate and the included period were stated in the quotation, before the order was placed, rather than raised once the scaffold has already stood for three months.
That is all this document is. It states when the included hire period ends, what the weekly rate is after that, and shows the first few weeks priced out so nobody has to take it on trust. Attach it to the quote and the conversation later is about a date, not about whether extra hire was ever agreed.
It is not a contract and it does not replace your terms — and it deliberately does not invent any. The charging basis is your choice, the off-hire wording is yours to paste in, and everything else on the page is a date or a figure you supplied. It is the one page that makes your terms legible to the person approving the quote.
Three things worth getting right
The end date is inclusive
The included period ends on the last day it covers, not the first day of the next week. "Included to 25 October" means the 25th is covered. That single ambiguity causes more disputes than the rate itself.
Say which way you charge
A scaffold left standing two days into a new week is a full week under "or part thereof", and two days under pro rata. Both are common, and clients tend to assume whichever suits them. Pick yours on the form and it appears on the page.
Scafflinq records what actually happened
This document sets the expectation. Proving what followed is a separate job — Scafflinq timestamps erection, every inspection, and dismantle, so the duration you invoice is the duration you can evidence.
FAQs
Frequently Asked Questions
Included periods, extended hire and what this document is for.
No. It is a one-page summary of the dates and rate you supply, designed to be attached to a quotation so they are visible before an order is placed. It summarises your quotation rather than replacing it.
Know exactly how long it stood
Scafflinq timestamps erection, inspections and dismantle against a QR scafftag anyone on site can scan. Start free with 5 tags.