How to create a day docket

A day docket records variation work: work the builder asks for outside the contract, such as moving a hop-up, relocating a tie or erecting an extra scaffold. In the UK the same record is usually called a daywork sheet, and in Canada a T&M ticket.

You create day dockets in the mobile app. The signed PDF is emailed automatically, and every docket is kept in the project's Site records tab in the web portal.

Before you start

Day Dockets comes with a starter set of options, so you can submit a docket straight away. To make the lists match the way you quote and invoice, open Settings > Site Records > Day docket defaults in the web portal and edit:

  • Work types: the options in the Type of works dropdown
  • Damaged or cut materials: grouped by scaffold system, each with a name and billing code
  • Transport types: the vehicles you use for deliveries and pickups

The Day docket defaults tab under Settings, Site Records in the Scafflinq web portal

To choose who receives every docket, see how to set site record recipients.

Create a day docket in the mobile app

1Open the project, tap Site Records, then choose Day dockets and start a new docket.

The Day Dockets list on a project in the Scafflinq app, with dockets in progress and completed, and the + button to start a new one

2Add a title, the date and time, and whether your company was also doing contract work on site that day.

A new day docket in the Scafflinq app, with the title, date and time, the contract work question, the work details list and the optional sections

3Add each piece of work. For each one, enter the type of works, the building, level and elevation, the related trade, who instructed the work, the crew size and hours per person, and a comment and photo. Scafflinq calculates the total labour hours.

Adding works to a day docket in the Scafflinq app, with the type of works, building, level, elevation, related trades, instructed by, crew size and hours, and the total labour hours calculated

4Switch on any optional sections that apply to the day: Extra material hire (rate per week, start hire date and who provided the rate), Damaged or cut materials (item, quantity, comment and photo, with the billing code filled in from your list) and Transport (vehicle type and quantity).

The Damaged or Cut Material section of a day docket in the Scafflinq app, listing each item and quantity

5Check the summary screen. It totals the labour hours, additional hire per week, damaged items and transport, and has room for notes.

The day docket summary in the Scafflinq app, totalling hours, additional hire per week, damaged material and transport, with a notes field

6Your authorised representative signs the scaffold handover statement. Then hand the phone to the customer's representative, who reviews the docket, enters their name, email and position or role, and signs.

The scaffold handover statement on a day docket in the Scafflinq app, signed by the authorised representative

The Completion of works screen on a day docket in the Scafflinq app, where the customer representative enters their details and signs before submitting

7Submit the docket. Scafflinq generates the PDF and emails it to the customer representative and to your default recipients.

Can't finish it in one go? Save the docket as a draft. It stays under In Progress until you submit it.

Find a docket in the web portal

Every submitted docket is listed in the project's Site records tab with its ID, title, completion date, location and submitter. Open the PDF or resend it from there.

A project's Site records tab in the Scafflinq web portal, listing day dockets with the other site records

What the customer's signature confirms

By signing, the customer's representative confirms the work is complete, that they are authorised to approve the docket, and that additional charges may apply for work outside the agreed scope.

Recording work by what was moved rather than by the hour? See how to record hop-up and tie movements.

Still got questions?

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